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Giving Life A Little Spark


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Giving Life A Little Spark

A party might not seem like much, but to some people, it represents a break from the everyday troubles that they deal with. When people arrive at an event, all they want to do is sit back, chat with friends, and have a drink. Unfortunately, if your event doesn't give them the opportunity to do one of those things, your party might just feel like an uncomfortable, unnatural waste of time. My blog is dedicated to helping other people plan better parties. I hope that after you check out this blog, you can make your next birthday party, wedding reception, or other get together really special.

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5 Things To Look For In A Venue When Planning An Accessible Conference

In conference planning lingo, accessibility usually refers to the road access and parking lots for the venue. However, go beyond thinking about the big transportation issues and consider the needs of attendees with limited mobility and other disabilities. Making your conference more accessible for everyone is the best way to boost attendance numbers and earn a good reputation. Look for these five important features when planning your accessible conference, regardless of the theme or focus.

Group Transportation

Not everyone can drive themselves to a distant event. If people are arriving by bus or tram, the parking lot needs extra space so the vehicle can pull in and turn around after unloading passengers. If the venue you choose has no connection to public transport, you may need to hire a bus and offer free pickup services from the nearest station or connector. When possible, choose venues as close to major transportation hubs as possible so disabled people don't have to struggle with a long and complicated journey just to reach your event.

Sound and Reading Help

Sometimes adjustable sound systems aren't enough to ensure every attendee can hear the presentations. An induction loop is a device that creates a wireless sound signal that hearing aids and similar devices can pick up directly and without interference. Even if there is a lot of ambient noise around a person who is hard of hearing, you can provide a better sound experience for them if the venue is already equipped with an induction loop system.

Don't forget about people with sight impairments too. The venue should already feature plenty of Braille plaques, signs, and direction markers so you can focus your specialty printing budget on brochures and lecture notes.

Quiet Space

Where can an attendee go to get away from the noise and bustle of the event if it overwhelms them? Anyone with a sensory processing disorder will appreciate considerations like:

  • Closets or small meeting rooms set aside as independent private space
  • Whole floors designated for low volume levels and sparse traffic
  • Private bathrooms instead of group facilities with relatively open stalls.

If your guests are planning to stay in a hotel attached to the conference center, this may not matter as much because individuals can go back to their rooms. It's still a good idea to find a venue with at least one extra room you can use as a quiet space for anyone who can't make it out of the venue due to a panic attack or similar situation.

Animal Care

You can't block attendees from bringing their service animals, but consider allowing therapy pets too to make everyone feel as comfortable as possible. Of course, these animals need their own spaces for eating, resting, and relieving themselves. A small park area or grassy hillside next to the venue allows dogs and other helpful animals to relax after the stress of navigating a crowded event hall.

Advanced Planning Materials

Venues with clear and high quality maps of their facilities let you plan every detail in advance and then communicate those details to attendees. Offering maps, activity listings, and other planning materials helps people with both mental and physical disabilities decide how they're going to participate. If you'd have to make your own maps or won't know which rooms are set aside for your group until the day of the event, look for another venue.

When you have all five of these features in a single venue, you're well on your way to hosting an accessible conference. You still need to hammer out details like personal assistance and extra schedule time to let participants travel through the venue, but a compatible building makes the planning entire process a lot easier.

Look into facilities like the 4H Conference Center to get a better idea of what services might be available to you as you host a conference.